If you’ve been running your company for a while but want or need to make any changes to it, you need to inform companies houses of these changes.
If you plan on changing any of the below information from when you originally started the company you must inform companies house.
- Changes to Directors and company secretaries, for example, new appointments, resignations or changes to their personal details
- Changing your company name
- Changing your registered office address
- Changing your accounting reference date
- Changes to your ‘people with significant control’ (PSC) information
- Changes to your company’s share structure, for example, if you issue new shares
- Details of any new mortgages it has or mortgages it has paid off
Below we’ll list the process needed for each of the above. You can update companies house to any of the changes above either online or via post.
When to tell Companies House
You must tell Companies House within 14 days if you make changes to:
- Where you keep your company records
- Directors or their personal details changes
- Company secretaries
You must tell Companies House within 15 days if you make changes to your constitution or articles of association.
You must tell Companies House within a month if you issue more shares in your company.
You must tell Companies House all other changes within 21 days.
What you need to change company details online
You’ll need the email address and password you used to sign up for the Companies House online service and the authentication code Companies House sent you.
If you have not used the service before you can quickly register online. You’ll need to give your email address and create a password, then Companies House will post an authentication code to your registered office address.
Tell Companies House About New Or Changes to Directors and Company Secretaries
You must tell Companies House about changes to your company’s directors and secretaries, such as:
- Any new appointments
- Director Resignations
- Changes to personal details, for example, residential addresses
- Register online
You can tell companies house of changes using their online service or via post.
You can use the Companies House online service.
Download and fill in the change forms you need and send them to the address on the forms
Changing your company name
If you wish to make changes to your company name you can do this online or via post.
You can use the Companies House online service to file changes of name by special resolution only. It will cost you £8 to file, or £30 for the same-day service.
If you’re applying by special resolution you’ll need to download and fill in form NM01.
Make sure you attached a copy of your resolution with your application.
You’ll then need to send your completed NM01 form and a cheque for £10 to the address on the form, or £50 for the same-day service.
If you’re registering with permission from the articles of association you’ll need to download and fill in form NM04. Then send to the address on the form, with a cheque, the same costs apply as above.
Changing Your Registered office address
If you wish to change your registered office address or the address where you keep your records, and which records you’ll keep there you need to inform companies house of this.
Please note, your company registered address will not officially change until it’s registered at Companies House.
Your new registered address must also be in the same part of the UK where it was first registered. You cannot for example change from England to Scotland. If you wish to do this you must re-incorporate your company instead.
You’ll need to download the appropriate form and send this to the Companies House address on the form.
Tell Companies House about any changes to your company’s share structure
If you make any changes to your company’s share structure outside your annual return you must inform companies house.
- You must tell Companies House within a month if you issue more shares in your company.
- You must report all other changes to your share structure within 21 days.
You may need a special resolution to change your company’s share structure. This includes if you:
- Number of shares the company has and their total value
- How your shares are distributed
- Cancel any of your shares
- Change (‘denominate’) your shares into other currencies
Change share information online
You can register changes to the shares your company issues online.
All other changes to your shares must be registered by post.
File changes by post
If you wish to make changes via post you’ll need to download and fill in specific forms.
Once you’ve completed the relevant forms, you then need to send these completed forms, a copy of your resolution if needed and your statement of capital to the address on the forms.
Changes to your Constitution and articles of association
If you wish to change your constitution or your articles of association you’ll need agreement from your shareholders.
Sending your changes
You must include a copy of both the resolution you passed and the new articles of association when you make any changes to your company’s constitution.
Depending on why you’re making the change you may also need to fill in one of the following:
- A statement of company objects if your company is changing the objects in its articles
- Change of constitution by enactment if your change is because of a change in the law
- A change of constitution by order of a court or other authority if your change has been ordered
You must then send a copy of the resolution, a copy of your new articles and a completed form (if needed) to Companies House. If a special enactment makes the change, you must include a copy of the enactment.
If you make any of the changes above specific deadlines apply. You’ll need to make companies house aware of the changes within 15 days of the changes being agreed or taking effect.
Need more information?
If we haven’t covered the change you’re looking to make take a look at our helpful content within our running a business bog category.